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faq
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Frequently Asked Questions (FAQ) |
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1. CCPRO
What Does CCPRO Stand for?
Community College Planning and Research Organization.
Link to Website:
The
Community College Planning and Research Organization (CCPRO) is a
dynamic support network advancing institutional effectiveness through
collaboration, communication, and visionary leadership for the North
Carolina Community College System.
Who Can Join CCPRO?
There are two types of membership, Active and Associate. Active membership is open to those individuals whose duties include responsibility for institutional effectiveness, research and/or planning in the North Carolina Community College System. Associate membership is open to those other persons who have an interest in institutional effectiveness, research and/or planning. Associate members are entitled to all rights and privileges of Active members and may join at any time during the year.
Where can I find this FAQ and the live links that accompany it?
http://ccpro.org/GeneralInfo/FAQ.htm
2. NCCCS
Link to Website:
http://www.nccommunitycolleges.edu
Mission Statement of the North Carolina Community College
The mission of
the North Carolina Community College System is to open the door to
high-quality, accessible educational opportunities that minimize
barriers to post-secondary education, maximize student success, and
improve the lives and well being of individuals by providing:
1. Education,
training and retraining for the workforce, including basic skills and
literacy education, occupational and pre-baccalaureate programs.
2. Support
for economic development through services to and in partnership with
business and industry and in collaboration with the University of North
Carolina System and private colleges and universities.
3. Services to communities and individuals which improve the quality of life.
How many community colleges are in the NCCCS?
58
Where is the NCCCS located?
The NCCCS is located at
How can I contact the NCCCS Office?
The main switchboard number is 919-807-7100. The link below will take you to the
personnel directory:
www.nccommunitycolleges.edu/Personnel/alphabetic_NCCCS_directory.htm
The NCCCS can be a useful resource and provide information on many topics. Contact the person next to the topic listed (you can get contact information using the link above):
Data Warehouse Support - Terry Shelwood
Performance Measures and Standards - Bill Schneider
Program Audits - Mary Gardner
What is Datatel?
The computer system that has been implemented at all 58 NCCCS institutions and the System Office.
What is the Critical Success Factors (CSF) Report?
The Critical Success Factors (CSF) Report is an annual publication that provides performance data for the NC Community College System and, where appropriate, for individual community colleges. The report, mandated by the NC General Assembly in 1989, is one of several System accountability tools. Further information may be found at:
http://www.ncccs.cc.nc.us/Publications/index.html
What are the Performance Measures and Standards?
In 1998, the North Carolina General Assembly directed the State Board of Community Colleges to undertake a review of all performance measures and standards with the intent of ensuring stronger public accountability. Concurrently, the General Assembly directed the State Board of Community Colleges to develop a plan for the implementation of performance funding. As a result of efforts undertaken by the North Carolina Community College System, a set of 12 performance measures of accountability was adopted in February 1999. The first five measures (and one additional measure from the remaining seven selected by each college) comprise the six performance funding measures. Recognizing the importance of these measures in the System’s public accountability efforts, the System Planning Council decided to designate the 12 measures as the core indicators of student success and include them as the first factor of the Critical Success Factor project.
http://www.nccommunitycolleges.edu/Planning/docs/old_planning/perfmas.pdf
In 2007, the Performance Measures and Standards were revised and reduced to 8
Performance Measures beginning with the 2007-2008 report.
The most recent results for the Performance Measures and Standards can
be found in the Critical Success Factors report (see CSF link above)
under "Factor 1 - Core Indicators of Student Success."
What is the (Institutional Effectiveness Plan) IEP?
In its 1989 session, the North Carolina General Assembly adopted a provision which mandated that: “Each college shall develop an institutional effectiveness plan, tailored to the specific mission of the college. This plan shall be consistent with the Southern Association of Colleges and Schools criteria and provide for collection of data as required by the “Critical Success Factors” list. Further information may be found at:
http://www.nccommunitycolleges.edu/Planning/old_planning/plangud.htm
What is a Program Audit?
Annual program audits are conducted at each of the 58 Community Colleges in the System to ensure that reporting practices, procedures, and program classifications are in compliance with North Carolina General Statutes, Title 23 of the North Carolina Administrative Code, State Board of Community Colleges policies, North Carolina Community College System Office guidelines and local policies. These audits include reviews of programmatic and related fiscal operations at each of the colleges. An audit sample of all classes and programs supported with State funds is reviewed. Further information may be found at:
http://www.nccommunitycolleges.edu/Program_Audit_Services/index.html
3. Data Coordinator
What is the role of the Data Coordinator?
The role of the Data Coordinator at each NCCCS institution is to work with personnel on their campus and with System Office staff to ensure the timeliness and accuracy of reports and data files submitted. The Data Coordinator is the first point of contact for the System Office if a report has not been turned in by its due date or if there are questions regarding data in the report. A list of reports, their due dates and status, and the name of the NCCCS Office contact person for each report may be viewed at:
http://www.nccommunitycolleges.edu/Reports/StatusReports/statistical/duedates.htm
Who is the contact person at the
Terry Shelwood, Director, State-Level Reporting/Data Warehouse
Phone: 919-807-6983, Email: shelwoodt@nccommunitycolleges.edu
4. Data Warehouse
What is the Data Warehouse?
The
Data Warehouse Business Objects) is a click and drag software
package that enables users to access historical data (data from
previous semesters from 2001-02 forward) for their institution and for
some System-wide data.
There are two portals available ro access data, the Skilled Knowledge
Worke(SKW) portal, and the Executive Information System (EIS) portal.
The SKW portal (Web Intelligence Rich Client) allows queries to be run and is organized into 6 universes (Data sets).
1. Continuing Education Student - College
2. Course/FTE
3. Curriculum Student Info II – College
4. Literacy - Test Universe
5. Literacy - College Universe
6. Staff - College
The EID portal (Infoview), provides access to existing statistical reports and is accessible at the following link:
https://dw/nccommunitycolleges.edu/InfoViewApp/Logon.aspx
Your fellow researchers are often the best source of information. At the System Office,
Terry Shelwood, Director, State-Level Reporting/ Data Warehouse, shelwood@nccommunitycolleges.edu can also provide assistance.
How do I learn how to use the Data Warehouse?
Sessions to introduce users to the Data Warehouse are conducted at different times during the year. To determine the time and date of the next class, click on the following link and then click on "Training":
http://www.nccommunitycolleges.edu/IT_Projects/Data%20Warehouse/phase_i.htm
How do I gain access to the Data Warehouse?
The first thing that you need to do is to request a login ID and to sign a security agreement. You can access both of those by clicking on the link above.
5. SACS
What does SACS stand for?
It is the acronym for the Southern Association of Colleges and Schools
Link to Website:
What is SACS?
The Southern Association of Colleges and Schools (SACS) is the recognized regional accrediting body in the eleven
The Commission on Colleges (COC) of the Southern Association of Colleges and Schools
is the recognized regional accrediting body in the eleven U.S. Southern
states and in Latin America for those institutions of higher education
that award associate, baccalaureate, master's or doctoral degrees. The
Commission on Colleges is the representative body of the College
Delegate Assembly and is charged with carrying out the accreditation
process.
Where do I go if I have a question about SACS?
The CEO of your college has appointed a college employee on your campus to act as the SACS Liaison for your institution. This person, along with the CEO, receives correspondence from SACS. Additionally, SACS has appointed someone from the Commission on Colleges to act as a liaison to your college. The SACS website provides detailed information about its role and organizational structure.
When is the SACS annual conference?
The meeting is scheduled every year in December at various locations. A list of locations and dates are available on the SACS-COC website at the following link:
Does My Institution Belong to SACS?
All North Carolina Community College System institutions are duly accredited members of SACS. For further information, see the following link: http://www.sacscoc.org/meminfo.asp
6. IPEDS
What does IPEDS stand for?
Integrated Postsecondary Education Data System
Link to Website:
What is IPEDS?
The Integrated Postsecondary Education Data System (IPEDS), established as the core postsecondary education data collection program for the
Which surveys are required?
Completions, Enrollment, Finance, Graduation Rates, 200% Graduation Rates, Human Resources, Institutional Characteristics, Student Financial Aid, and Twelve-Month Enrollment.
When do I need to complete the surveys?
The data are reported in 3 reporting cycles: Fall, Winter, and Spring. The following surveys are due in the collection periods indicated:
Fall: Completions, Institutional Characteristics, Twelve-Month Enrollment
Winter: Human Resources
Winter/Spring: Fall Enrollment, Finance, Graduation Rates, 200% Graduation Rates, and Student Financial Aid
https://surveys.nces.ed.gov/ipeds/
What does the term Institutional Keyholder mean?
This
person is responsible for making sure that the appropriate personnel on
their campus are informed about which IPEDS reports are due and when. The Institutional Keyholders receive all correspondence from IPEDS and manage passwords for data entry purposes. Additionally,
he or she is responsible for reviewing the data for accuracy and for
locking the data by the due date once it is finalized.
Who do I go to if I have questions regarding IPEDS?
Your fellow researchers can be an excellent source of information. IPEDS also runs a help desk that can be reached at 877-225-2568, or by email: ipedshelp@rti.org
7. NCHEDS
What does NCHEDS stand for?
The North Carolina Higher Education Data Surveys
Link to website:
http://fred.northcarolina.edu/nched/
What is NCHEDS?
The North Carolina Higher Education Data (NCHED) collection system is a data collections system operated by the
Which surveys are required?
Academic Library Survey (Odd Years), New Undergraduate Transfer Students, Student Financial Aid Summary, Student Tuition, Fees & Charges, and Type of Instruction (Supplement 3).
When do I need to complete the surveys?
Reporting is conducted in the late summer and early fall. The due dates vary but occur between mid-August and mid-November.
Who do I go to if I have questions regarding NCHEDS?
Your fellow researchers can be an excellent source of information. At the
Telephone: 919-962-4553, E-mail: ddow@northcarolina.edu
If you have information or corrections to contribute, please contact us so that we can make this web site informative and useful